How to Conduct an Online Board Meeting

Online board meetings are virtual ones that use a reliable video conference software. These meetings can be held from your home or any other location with internet connectivity. Meetings like these offer many benefits that include improved governance of nonprofits and efficiency of meetings and increased diversity of participants.

The first thing to keep in mind when using online board meetings is that you double-check with the mission-driven organisation or corporation that you are a part of, as well as local laws helpful site and regulations regarding these kinds of meetings. They are generally governed by the internal policies of mission-driven corporations as well as organizations, and may be illegal in some states or regions.

Before a virtual meeting, participants must ensure that their equipment (computer headsets, headsets, microphones) is working properly. The organizer of the meeting should prepare an agenda and invite all participants to participate. They must attach a copy of the agenda to the calendar invite so that everyone has visibility and can make notes, feedback or comments before the meeting time. This will streamline the process and increase participation.

During the meeting, board members should follow online meeting etiquette by turning off their cameras and speaking only when requested to do so. The chair of the board should solicit volunteers to lead the discussion and choose an observer. The chair of the board should conduct quick check-ins to ensure that everyone is on the same page and on the same page.

It’s crucial to follow up on any action items or deadlines that have been assigned in person or on the board platform. This will encourage accountability, and allow board leaders to reach out to board members who aren’t completing their tasks.