Key Features to Look For in Your Data Room Software

Your data room is a unique due diligence tool that provides organisation, structure and a user-friendly interface for a lengthy and complex process. When it comes to M&As, tenders, and capital raisings as well as other corporate events, many documents have to be viewed in order to arrive at an informed decision. Compiling all this information is a time-consuming task and is prone to errors.

Fortunately, there are many key features that can help in making the review process more efficient. One of the most beneficial features is a robust Q&A feature that lets you add comments, questions, and answers in real-time to all documents within the data room. Other security features include fence view screen locking, screen locking, and encryption. These can help prevent unauthorized access and reduce the chance of cyberattacks or security breaches that may occur after sensitive files leave your company firewall.

Another important feature is granular permission settings, which can be applied based upon https://www.yourdataroom.org/fundraising the role, folder, and document level. You might want to limit the download or viewing of spreadsheets only to certain users and allow them to make notes.

If you’re looking for more advanced features, you should choose a service that provides customisable security controls. iDeals is one example. It allows users to add a custom watermark to documents and set multiple permissions including ‘view only modes, fence views screenshot blocking, and remote wipe, as well as up to eight levels document access control. It also supports multiple languages and comes with redaction built-in.